Four ways hosts can secure web conferences
Web conference hosts can protect meetings from unwelcome guests, audio, and video by choosing appropriate security settings. Hosts should assess risk and select the settings based on risk. The tips below are provided as best practices.
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Require a meeting password. When you schedule your meeting, the web conferencing solution you choose should allow you to require that participants use a password or pin to access your session. This extra layer of security decreases the chance that a stranger will find—and join—your meeting. It is best practice to share the meeting URL and password with only those who need them 10 minutes before the meeting begins.
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Mute/hide participants. Mute participants and turn off their ability to share their videos or screens. Once you verify attendees, you can update individual or all participant access on demand.
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Lock the meeting. After your participants are present, lock the meeting so that no one new can join.
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Remove uninvited attendees. Be sure you know how to give an unwanted guest the boot. In WebEx, click on the participant’s name, choose Participant from the menu, then Expel. In Zoom, click on the participant and select Remove from the dropdown list.
For more information about the settings mentioned, see: How can WebEx and Zoom hosts help secure meetings?